As an Executive Assistant at Grounded Solutions, you will be a professional problem solver. This person will work directly with the company President and be responsible for a broad range of duties, including anything from taking meeting minutes, to managing social media posts, to dropping a truck off at the mechanic. The ideal candidate will have the ability to multitask, possess multiple skills, and face a variety of challenges head-on with cheerful tenacity.
We’re looking for a team player who is eager to collaborate, can be flexible in a fast-paced environment, and is willing to push past the status quo. If you are a hard-working individual that enjoys a good adventure, come be part of something special where you have an opportunity to make an immediate impact, join a winning team, and have a runway for career growth.
Grounded Solutions is a locally owned and operated full-service electrical contractor serving the greater Indianapolis area since 2001. Our team is talented, passionate, and driven. Grounded Solutions is an equal opportunity employer.
Benefits
- Competitive compensation, based on experience
- Medical, Dental, Vision, and Life Insurance
- 401(k) with generous company match
- Paid time off + paid holidays
- Opportunities for growth, advancement, and a great team environment
Qualifications
- 3-5 years of experience
- Ability and willingness to wear many hats
- Strong time management skills and ability to meet deadlines
- Ability to incorporate creative approaches to various projects by taking initiative and working independently with minimal supervision
- Impeccable organization skills
- Strategic multitasking skills
- Emotional intelligence (i.e., people skills)
- Expert level written and verbal communication skills
- Thick skin and a sense of humor
- Ability to think strategically, problem-solve and make good decisions
- Strong values and character
- Appreciation for the customer and passion for the company
Responsibilities
- Uphold our mission, vision, and values
- Manage schedules, projects, and duties; help roll out workplace initiatives
- Project warmth and enthusiasm toward internal team and external customers
- Prepare records such as agendas, notices, minutes, and resolutions for company meetings, reports, or special projects
- Become familiar with all department functions within the company in order to communicate with them effectively and accurately
- Event Planning: arranging for facilities and caterers, issuing information or invitations, coordinating speakers, controlling event budgets, travel arrangements, etc.
- Internal and external communications
- Run errands as needed
- Maintain professionalism with confidential information
- Assists with the management and tracking of department budgets, reports, and communications
- Serves as positive representation and reflection of the company
- Performs other duties as assigned
Additional Requirements:
- Must have a clean driving record and possession of valid driver's license
- Must be willing and able to pass a drug screen and background check
